Important Issues & Policies in TrailMark
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If you are doing any exterior work to your home or property, it is important to obtain DRC approval first.
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TRAILMARK NEWSElectronics Recycling and Dumpster Event a Success!
The recycle and dumpster event was a huge success. Thank you to all the homeowners who came out with items and thank you to the HOA Board for making it happen. After a great idea by resident Nancy Yanasak for an electronics recycle and dumpster day event, the Board took the idea and made it happen. Thank you to Nancy and her husband for all the help the day of the event (they helped many of you unload your goods!). Also, a big thank you to Board members Sally Janssen, Amy Howard, Mary Kreeger, and Bill Kuenning for lending helping hands at the event also. Board candidate Phil Kinney stopped by to help manage traffic too. Susie Ellis, with CPS, was on hand to help unload cars and direct traffic too! The event was such a success and many homeowners were able to unload items they had spent much of the pandemic cleaning out from the basement! Be on the lookout for future recycling events and dumpster days!
Hover over a photo for a caption. Posted October 25, 2020
Keeping Halloween safe and fun in 2020
Judging from the cooperation of TrailMark residents during past events this year, the HOA is hopeful that we as a neighborhood can exercise safe trick-or-treating practices on Halloween. Here are a few tips to make it safe and fun for everyone: Trick-or-Treaters What would Halloween be without costumes and candy? Keep these social distancing best practices in mind to keep everyone safe.
Homeowners The traditional Halloween decorations might look a little bit different this year. Check out these tips to create a safe celebration setup for your neighborhood ghosts and monsters.
Parents If you’re like most parents, safety is always top of mind this time of year. Here are a few tricks to keep your children safe and ensure a fun time is had by all.
For more information, including a map and other tools showing the Covid-19 risk level in our community, click here.
Whether you plan to hand out treats or take a pass this year, here are a couple of signs that might be useful on Halloween. Click on the images to enlarge and print, and have a safe and happy Halloween! A map of homes that are giving out treats in TrailMark
There were some questions about the level of participation in TrailMark due to the current situation this year. Well, looks like TrailMark has a lot of the Halloween Spirit! Please be sure to stay safe and follow the COVID-19 GUIDELINES. If you would like to add your home to this map, please email your address to communications@trailmarkhoa.org. Click the arrow in the upper-left corner for a list of addresses. ~ NEXT EVENT ~ Photo by Linda Jagiello
FOOD TRUCK THURSDAY
with Online Ordering! Thursday, November 5th 5:00-7:30 pm DO NOT TRY TO ORDER BEFORE 5 PM S. Field Way near TrailMark Park SOCIAL DISTANCING IS MANDATORY! Trucks that will be available, along with their menu and ordering site, will be posted each week. NO WAITING. NO LINES. JUST ORDER AND PICK IT UP.
Thank you so much for following the guidelines to allow us to continue this opportunity for all! FOOD TRUCKS FOR NOVEMBER 5 - TBD Order through each business's website by clicking on a link above, or use the Truckster phone app. (Instructions are listed above.) Food truck selections subject to change. COVID-19 GUIDELINES will be strictly followed for everyone at this event. TO VIEW MORE UPCOMING EVENTS, SCROLL TO THE BOTTOM OF THIS PAGE 
A list of Recycling Businesses ...fyi
ELECTRONICS RECYCLING - Techno Rescue HAZARDOUS WASTE, PAINT & ELECTRONICS - Rooney Road Recycling (by appointment only) METAL RECYCLING - Boots on the Ground PAINT RECYCLING - GreenSheen Posted October 12, 2020 A Message To The Community
We want to hear from you! A short survey has been posted below to hear what you have to say. Share your thoughts with the Board about your ideas for the HOA! ●●●●●●●●●●●●●●●●● FROM THE BOARD: With the Annual Meeting approaching, the Board wanted to take the opportunity to send communication to everyone. There has been much debate lately regarding the governing of the community and the feeling that the Board may be too unwilling to ‘get with the times.’ Please find the following message regarding these concerns. In the past, some residents were non-compliant with the DRC guidelines for changes to the exterior of their home or to their property by not submitting the necessary initial paperwork, which violates our Covenants. Subsequently some of those unauthorized changes were legally required to be grandfathered in. Several of these unauthorized changes were caught before the statute of limitations was up and were required to comply with the guidelines. In the last couple of years, the Board has increased initiatives in order to stop unauthorized exceptions from slipping through. One initiative is hiring a professional covenant compliance company, who keeps a watchful eye throughout the neighborhood. Nevertheless, there continue to be homeowners who feel that they have the freedom to do anything they want in a covenant-controlled community without going through the proper channels. The extremely rare "exceptions" which are, by law, grandfathered in, are problematic because residents try to use these exceptions as justification of why they should be allowed to make their changes. Some residents feel that they have the right to do what they want to do with their property. However, in a covenant-controlled community we do not have the authority to easily change the covenants. The DRC and the Board have worked consistently within the established guidelines and within the original vision of a property that is compatible with the surrounding nature. TrailMark is a highly sought-after community precisely because it remains a high quality, continually updated neighborhood. Updates include the revised exterior paint schemes, driveway options, exterior door designs, garage coach light options, and solar. Because we have well maintained properties, aesthetically appealing properties, TrailMark remains a quality and highly desired, covenant-controlled community whose value has always risen: even through the 2008 recession and the present COVID pandemic. It has proven immeasurably valuable to have guiding members who understand how TrailMark has carefully evolved. Nothing is done quickly, or rashly or out of placation. The long view, with historical detail, has proved highly valuable for the quality of life and investment here. ●●●●●●●●●●●●●●●●● As many of you know, there are three (3) seats open up for election at this November Annual Meeting. The Board also wants to share the duties and time requirements for serving, as this is a common question. Q: What are my duties on the Board? A: The Board is responsible for maintaining and honoring the Declarations, Bylaws, and Design Review Guidelines of the community. The Board reviews/approves all contracts for work done in the common area; the Board receives emails from residents with concerns or complaints; each Board member is assigned a committee for which they are the liaison; the Board currently meets every other month in the odd number months on the 2nd Tuesday at 7pm; the Board is responsible for holding homeowners to the standard set in the covenants; the Board is responsible for the financial state of the Association in which they set dues/approve all invoices/maintain a balanced budget. The Board is ultimately responsible for the trash contract, social events, maintenance and upkeep of Association property, and all things administrative (insurance, reserve study, approving invoices, etc). A Message To The Community Q: What are the qualifications for being on the Board? A: As outlined in the Association Bylaws: “A Director may be any natural person and need not be an Owner of a Lot within the Community Area; provided, however, that upon the expiration of the Declarant’s Control Period, at least a majority of the Directors shall be Owners…” It is important to keep in mind that the qualifications to be a Director and the qualifications to vote vary. To cast a vote for Association issues the Lot for which the vote is being cast must be in good standing: meaning no outstanding money owed to the Association, in order to vote. Q: How much time does it take to be on the Board? A: Typically, Board members spend about 10-15 (15-20 for some officers, like President) hours each week dealing with HOA items: emails, phone calls, visits from neighbors, reviewing and overseeing contracts, performing site visits, attending various meetings with agencies such as City of Littleton, JEFFCO, SSPR and/or fielding and responding to issues presented by these entities, provides guidance to our committees, etc. When there is a Board meeting, the time spent on HOA issues is closer to 15-20 hours (20-25 for some officers, like President). Q: How long is my term on the Board? And are there term limits? A: Terms are 2-years in length. This is to ensure not all five Board members change at once, to allow consistency in governance. There are no term limits for how many times a person can sit on the Board. Posted October 9, 2020
HOA/TMMD Annual Meeting - Thursday, November 12th
Save the date! November 12, 2020 TrailMark Residents, the Budget Ratification meeting and annual joint meeting of the TrailMark HOA and the TrailMark Metropolitan District (TMMD) will be held to discuss the budgets for 2021 on Thursday, November 12th. The TMMD meeting begins at 6:30 pm with the HOA meeting immediately following the conclusion of the TMMD meeting, approximately 7:00. If you want to know where your taxes and fees are being spent and managed, please attend the meeting. Call for Proxies To have a quorum (required for the HOA meeting) necessary for ratification we need representation by proxy of a minimum of 82 households! You will receive, in the mail, notice of this meeting with a proxy form. If you cannot attend the meeting please return your proxy. Every year the HOA struggles to get enough proxies back to meet the quorum requirements set forth in the Governing Documents. If a quorum is not reached, the meeting must be rescheduled and costs the HOA a lot of money as all of the items must be mailed again and additional meetings must be called. Please send back your proxy when you receive it in the mail. This year the proxy is more important than ever. Be sure to indicate who you are assigning your proxy to. Do not leave the proxy blank. You may still complete the proxy for quorum only. This means that nobody gets to vote on your behalf, but that your proxy counts towards the quorum requirement for the meeting. If you would like to ensure someone votes on your behalf, you can either assign your vote to a Board member or to someone else in the community. Don’t leave it blank! If you think your neighbor already sent it, they probably didn’t! So please, if you are not going to attend the meeting, send your proxy back. Thank you! Call for Candidates The Annual Meeting also means that Board elections are coming up. Please contact the Property Manager, Angie Kelly (akelly@crsofcolorado.com) if you are interested in running for a position on the Board of Directors. More information about Board duties is included in the newsletter and will be included with the items mailed to you. This year is a bit different as we have to hold the meeting virtually. While this is not an ideal situation, we want to be sure the safety of all residents is taken into consideration. The meeting information will be included in the items mailed to you and posted on the TrailMark website prior to the meeting. With the change to virtual, the process will look a bit different also. Due to this change, the Board has agreed to hold a Special Board meeting* on Monday, October 5, 2020 at 6:00 pm to review the process and expectations for this meeting. If you are interested in running for the Board, please be sure to attend this meeting! *Special Meeting - Monday, October 5th—Online: https://zoom.us/j/95332973661, Phone: 253-215-8782, meeting ID 953 3297 3661. This information is also on the TrailMark website. Agenda Notice of Budget Ratification and Annual Meeting 2021 Budget Proxy 
Election Season
As election season is upon us, it is time to remind TrailMark homeowners and residents of TrailMark’s signage rules: TrailMark Homeowners Association cannot prohibit the placement of political signs on property which is owned by a resident of the HOA or in the window of a unit. A political sign is defined as a sign that carries a message intended to influence the outcome of an election, including supporting or opposing the election of a candidate, the recall of a public official, or the passage of a ballot issue. Any political sign shall not be on display earlier than 45 days before an election and shall be removed no later than 7 days after an election. The political sign may be no larger than thirty-six by forty-eight inches in size. Each home or unit may only have one (1) sign per political office or ballot issue that is contested in an upcoming election. Please adhere to these rules to avoid a covenant violation. Reference: CCIOA (C.R.S 38-33.3106.5(1)(C)) – (Colorado Common Interest Ownership Act) To get more information on the upcoming election, please visit the City of Littleton 2020 General Election web page. Posted October 1, 2020 Here we are again, talking trash!
The trash and recycling continue to be of concern. Some residents share concern that service is not always perfect, that some homes are missed. And others share concern that residents are not following protocol and cause delays for the driver. Here are some examples of issues and how we might fix them:
Are You Ready to Vote? Five Important Dates for Jeffco Voters
• Right Now: Check/update your voter information. • Oct. 9: Ballots will be mailed to registered voters and 24-hour drop-off locations will be available. • Oct. 19: If you haven't received a ballot, contact Elections to receive a replacement (until Oct. 26). • Oct. 26: Last day to drop your ballot in the mail to ensure it arrives in time. Drop boxes, in-person vote centers will be open through Election Day. • Nov. 3: Election Day! Use any drop box until 7 p.m., or get additional services at a vote center until 7 p.m. (register to vote, get a replacement ballot, etc.). Learn how you can track your ballot and sign up for alerts via phone, email or text. Contact Elections staff (electionstaffing@jeffco.us) to find out about being a paid temporary elections worker. Posted October 1, 2020
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Events Calendar
11/1 - TrailMark Monthly News Update Sign up 11/3 - National Election Day 11/5 - Food Truck Thursday 5:00-7:30 pm near TrailMark Park 11/12 - HOA/TMMD Annual Meeting 6:30 pm - TMMD, 7:00 pm - HOA via Zoom 11/19 - Food Truck Thursday 5:00-7:30 pm near TrailMark Park 11/28 - Small Business Saturday 12/8 - TrailMark Night at the Lights* 5:00-8:00 pm at Denver Botanic Gardens Chatfield 1/1 - Quarterly Assessments Due *COVID-19 GUIDELINES will be strictly followed at every event. All events are "circumstances permitting" and subject to change. (Scroll down to the bottom of this page for details on upcoming events.)
TrailMark at Chatfield HOA's Newsletter
Photo by Eric Siegler
© 2018 TrailMark HOA | Community Resource Services of Colorado, LLC
7995 East Prentice Avenue, Suite 103E, Greenwood Village, CO 80111 Sign up for the monthly TrailMark News Update and other important emails here...
GENERAL INFORMATION
FOR EMERGENCY - Call 911
City of Littleton
Non-Emergency Website ("Click and Fix") Report non-emergency issues or concerns 24 hours a day, 7 days a week. Submit issues such as potholes, icy or damaged sidewalk, graffiti, missing or damaged street signs, abandoned vehicle or other zoning issues. For street light outages, use Xcel Energy's Outdoor Lighting Outage Report
For missed pick-ups, call Alpine Waste & Recycling at 303-744-9881.
IMPORTANT PHONE NUMBERS
Or, visit TrailMark's Who to Contact page.
EMERGENCY: Police / Fire / Medical
Call 911 County
Jefferson County: 303-279-6511 Management Company (CRS)
Angie Kelly: 303-381-4980 School District
Jeffco Public Schools: 303-982-6500 Star Canyon Patio Homes Association
Colorado Association Svcs: 303-232-9200 Star Canyon Patio Homes Manager
Jennifer Gill: 303-962-1601 Streets / Lighting / Traffic Signals
Littleton Public Works: 303-795-3863 |
UPCOMING EVENTS
TRAILMARK EVENTS AND COVID-19 RESTRICTIONS - UPDATED
TrailMark will continue to offer social events to contribute to our sense of community. As previously published, with the COVID-19 pandemic, these events will continue provided all participants do so in a safe, responsible manner. This means observing social distancing and wearing face coverings.
We understand that some may feel uncomfortable attending these events given the uptick in COVID cases. However, if you wish to participate you must agree to “play by the rules” – Participants must wear a face covering and observe 6-foot social distancing between family units.
• Children 10 years and younger are not required to wear masks because the evidence so far has shown that children in this age group are much less likely to spread COVID-19 than older children and adults. It is also less likely that children of this age will wear a mask correctly.
• Children ages 2 and under should NOT wear masks or cloth face coverings.
If you’re comfortable, come out and enjoy yourself – listen to some summer music and/or indulge in food truck offerings. If you are concerned with being in a crowd, or are uneasy about participating, please stay home.
Please be reminded that the TrailMark HOA assumes no responsibility for any illness caused by attending our events. If families, including children, do not observe social distancing and wear face coverings, you will be asked to leave. Failure to leave when asked, or if it is determined that attendees are not observing our simple rules, then for the safety of all TrailMark residents future events may be cancelled.
If you attend our events, PLEASE, enjoy yourself and do so responsibly. We all thank you.
TrailMark will continue to offer social events to contribute to our sense of community. As previously published, with the COVID-19 pandemic, these events will continue provided all participants do so in a safe, responsible manner. This means observing social distancing and wearing face coverings.
We understand that some may feel uncomfortable attending these events given the uptick in COVID cases. However, if you wish to participate you must agree to “play by the rules” – Participants must wear a face covering and observe 6-foot social distancing between family units.
• Children 10 years and younger are not required to wear masks because the evidence so far has shown that children in this age group are much less likely to spread COVID-19 than older children and adults. It is also less likely that children of this age will wear a mask correctly.
• Children ages 2 and under should NOT wear masks or cloth face coverings.
If you’re comfortable, come out and enjoy yourself – listen to some summer music and/or indulge in food truck offerings. If you are concerned with being in a crowd, or are uneasy about participating, please stay home.
Please be reminded that the TrailMark HOA assumes no responsibility for any illness caused by attending our events. If families, including children, do not observe social distancing and wear face coverings, you will be asked to leave. Failure to leave when asked, or if it is determined that attendees are not observing our simple rules, then for the safety of all TrailMark residents future events may be cancelled.
If you attend our events, PLEASE, enjoy yourself and do so responsibly. We all thank you.
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Photo by Linda Jagiello
FOOD TRUCK THURSDAY
with Online Ordering! Thursday, November 5th & 19th 5:00-7:30 pm DO NOT TRY TO ORDER BEFORE 5 PM S. Field Way near TrailMark Park SOCIAL DISTANCING IS MANDATORY! Trucks that will be available, along with their menu and ordering site, will be posted each week. NO WAITING. NO LINES. JUST ORDER AND PICK IT UP.
Thank you so much for following the guidelines to allow us to continue this opportunity for all! FOOD TRUCKS FOR NOVEMBER 5 - TBD Order through each business's website by clicking on a link above, or use the Truckster phone app. (Instructions are listed above.) Food truck selections subject to change. COVID-19 GUIDELINES will be strictly followed for everyone at this event. |
HOA/TMMD ANNUAL MEETING
Thursday, November 12th
6:30 pm - TMMD 7:00 pm - HOA Zoom - https://zoom.us/j/92393503059 or Via Phone (346) 248-7799 with meeting ID - 923 9350 3059 All are welcome. Agenda Notice of Budget Ratification and Annual Meeting 2021 Budget Proxy HOA ASSESSMENTS DUE JANUARY 1st
As a reminder, HOA Assessments are due January 1st. If you have any questions, please contact Angie Kelly at Community Resource Services.
TrailMark HOA Board |
