2023 HOA Election

The 2023 Annual TMMD/HOA Meeting is Tuesday, November 14th. The TrailMark Metro District Board will meet at 5:30 pm, followed by the HOA Board at 6:00 p.m. The combined meeting will be held in person at Fire Station 19 in TrailMark.
The HOA will ratify the 2024 HOA budget as well as present the Board of Director candidates for the HOA. There are two (2) positions open on the Board this year. If you are interested in running for the Board, please contact the property manager at Westwind Management Group – https://www.trailmark.org/management-company.html

The HOA board election will take place at this meeting. According to our CCR’s, your current HOA dues must be paid in full in order for your vote to count. Please make sure your HOA dues are up to date.

A mailing with the meeting notice, 2024 budget, a self-nomination form, the proxy and the ballot was sent out in mid-October. If you did not receive yours, please contact Westwind. Proxies and ballots may be mailed back to Westwind in the envelope that was provided, or you can email it, or fax it to 303-369-0007.

Update: We have received enough proxies! Thank you, everyone!

The HOA needs volunteers to process and count ballots. In order to volunteer, you may not be related or affiliated with any of the HOA candidates running for a Board position. If you wish to help with this process, please contact the property manager at Westwind Management Group – https://www.trailmark.org/management-company.html

All are welcome to attend the annual meeting.


Tell us about yourself:
“I have been a board member since 2019. My family and I own and operate a 49-year-old business in North Denver named Secure-All. When I am not working I enjoy throwing the football with my son Domenic, eating spaghetti with my daughter Sabrina, and doing yard work with my wife Brooke. I am a die-hard SEAHAWKS fan!!”
Why do you want to be on the Board of Directors?
​“I have thoroughly enjoyed working with this Board. We have an extraordinary relationship amongst our HOA Board. We truly treasure and value helping our residents, as well as keeping TrailMark the beauty that it is. Our Board has been through some rough pot holes in the past few years. We are now cruising down the highway with a very competent management company – who also helped influence my decision to seek re-election, as Westwind has truly helped our Board and our residents. Thank you Julie!

We truly have a solid foundation with an excellent Board, a terrific and competent management company, a fantastic HOA attorney, a super landscaping and snow removing company, and great rapport with South Suburban, the City of Littleton, Jefferson County, the Botanic Gardens, and the TMMD. This Board has fostered and nurtured each of those relationships. This Board is really clicking right now, and the Board staying together to keep TrailMark the best neighborhood in Littleton, along with helping to keep your home values appreciating, is also a priority to each of us. Our Board is truly committed to serving our residents and following our guidelines. Our Committees are thriving and improving TrailMark. The Board is very thankful for all of our volunteers in each committee – you make our jobs easier. A big shout out to our Committee Chairs, thank you Mary from the CAC. Thank you Spider Woman from Communications. Thank you Sally and JT from the DRC. Thank you Lori from the Social Committee. I look forward to a great election in November. I am humbled and honored to currently serve as your HOA President. Hopefully, we can keep our Board mostly the way you see it today. Now that campaign season has officially begun, I would appreciate your support and your vote this Fall to stay on this wonderful HOA Board of Directors.”


Tell us about yourself:
“Hi, my name is Arwen Vaughan. Together with my wife Heather, we’re bringing up two kids here in TrailMark – a 16 year-old Junior at Chatfield High and a 12 year-old 7th grader at Falcon Bluffs. We moved to Colorado 17 years ago, to be closer to the mountains and enjoy the great outdoors. I earned my BS in Biology (Evolution, Ecology & Conservation) from the University of Texas at Austin and my Masters in Geographic Information Systems (GIS) from Texas State University. After a brief stint as an Entomologist for the City of Austin, the bulk of my career has been in high tech, first as a software developer and consultant, and eventually as Director of Technology. In addition, I have owned and managed several rental properties over the past twenty years, both long-term unfurnished units as well as fully furnished short-term rentals. As far as interests and hobbies go, Heather teases me that I never sit still. Renewable energy has been a passion of mine. We have an off-grid cabin out near Buena Vista, which I’ve powered with solar and wind. I love the outdoors – camping, hiking, mountain biking – and back in 2004 I took off six months to hike the Appalachian Trail with Heather. I’m also a handyman, tinkerer and general fix-it guy.”
Why do you want to be on the Board of Directors?
“We’re coming up on two years since we purchased our home in TrailMark, and Heather and I are amazed at how much life has changed for us in that time. TrailMark seems to us a rare gem. It feels like a village where community bonds are strong. The nature that surrounds us and the wildlife that inhabit the area are a constant source of wonder and joy. The kids have made friends and have thrived in excellent schools. We’ve felt so welcomed into the community and have made good friends ourselves. I’d like to serve on the board in order to do our part to help keep TrailMark the amazing community it already is. My varied background, from technology skills to property management to professional leadership, provides what I hope is a wide array of abilities that will allow me to serve our community well. I believe in listening to differing perspectives on issues, engaging in civil discourse, and rolling up my sleeves to get a job done. Setting goals, following through, and holding myself accountable have always served me well. We are grateful to have found our “forever home” here in TrailMark and getting to know more of our fellow residents.”

If you are interested in running for the HOA Board, you may write in your own name on the yellow ballot that was mailed to you in the HOA Annual Meeting Packet, or announce your candidacy at the Annual HOA Meeting on November 14th, at 6:00 pm, at Fire Station #19 in TrailMark.

Update: ​We have received enough proxies! Thank you, everyone!

​October 12, 2023

Dear TrailMark Residents,

Our Annual Meeting packets have arrived in our mailboxes. Yea!!!

Please fill out the Pink Proxy page, and the Yellow HOA Board of Director’s Ballot ASAP. Make your voice heard.

Mail your Proxy and Ballot back to Westwind. Both are due by 5:00 p.m. on Monday, November 13, 2023.

Ballots and Proxies can be mailed to:

     TrailMark HOA
     c/o Westwind Management Group
     27 Inverness Drive East
     Englewood, CO 80112

Let’s all work together to make 2023 the year where we receive everyone’s proxy and ballot. We appreciate your cooperation.

Thank you,

Ken Colaizzi, President
TrailMark HOA
Littleton, CO  80127

Update: ​We have received enough proxies! Thank you, everyone!

October 5, 2023

Dear TrailMark Residents,

Within the next week, you should be receiving your HOA Annual meeting packet in the mail. The mailer contains some very important information for all members of the TrailMark HOA.

Included in the packet will be:

  • Notice of the Annual HOA Meeting – a blue sheet
  • Proxy – a pink sheet
  • HOA Board of Directors Election Ballot – a yellow sheet
  • HOA Board of Directors Self Nomination Forms – on white paper
  • 2024 Proposed Budget – on white paper

Once you receive the packet, the TrailMark HOA Board needs you to please fill out the pink Proxy sheet, and the yellow HOA Board of Directors Ballot and return it by USPS mail, email, or fax to:

TrailMark HOA
c/o Westwind Management Group
27 Inverness Drive East
Englewood, CO 80112
303-369-0007 (FAX)

The TrailMark HOA guidelines clearly state that we need 10% (at least 80) of the pink proxies signed and returned to validate our Annual Meeting with a quorum.  

WE NEED YOUR HELP… Please fill out your pink Proxy and your yellow HOA Board of Directors Ballot ASAP and drop it in the mail, email, or fax. All proxies and ballots need to be received by 5:00 p.m. on Monday, November 13th. Please relay this information to your fellow neighbors so everyone can contribute in helping TrailMark.

We invite all of you to attend our Annual HOA Meeting on Tuesday, November 14th at 6:00 p.m. at the Fire Station in the front of the neighborhood. The Annual Meeting will include voting-in two positions on the TrailMark HOA Board of Directors, and ratifying the 2024 HOA budget. Please consider joining us on Tuesday, November 14th at 6:00 p.m.


Ken Colaizzi, President
TrailMark HOA
Littleton, CO  80127

Save the date! November 14th, 2023

TrailMark Residents, the annual TrailMark HOA Meeting and Budget Ratification Meeting will be held to discuss the budgets for 2024 on Tuesday, November 14th. The meeting begins at 6:00 pm at Fire Station 19 in TrailMark. If you want to know where your fees are being spent and managed, please attend the meeting.

Call for Proxies (Update: ​We have received enough proxies! Thank you, everyone!)

To have a quorum (required for the HOA meeting) necessary for ratification we need representation by proxy of a minimum of 82 households! You will receive, in the mail, notice of this meeting with a proxy form and ballot which may be turned in at the annual meeting. If you cannot attend the meeting, please return your proxy and ballot by mail.

Every year the HOA struggles to get enough proxies back to meet the quorum requirements set forth in the Governing Documents. If a quorum is not reached, the meeting must be rescheduled and costs the HOA a lot of money as all of the items must be mailed again and additional meetings must be called. Please send back your proxy when you receive it in the mail. Be sure to indicate who you are assigning your proxy to. Do not leave the proxy blank. You may still complete the proxy for quorum only. This means that nobody gets to vote on your behalf, but that your proxy counts towards the quorum requirement for the meeting. If you would like to ensure someone votes on your behalf, you can either assign your vote to a Board member or to someone else in the community. Don’t leave it blank! If you think your neighbor already sent it, they probably didn’t! So please, if you are not going to attend the meeting, send your proxy back. Thank you!

Call for Candidates

The Annual Meeting also means that Board elections are coming up. Please contact the Property Manager at Westwind Management Group (https://www.trailmark.org/management-company.html) if you are interested in running for a position on the Board of Directors. More information about Board duties is included in the newsletter and on the website, and will be included with the items mailed to you and posted on the TrailMark website prior to the meeting. 

​Election Season

As election season is upon us, it is time to remind TrailMark homeowners and residents of TrailMark’s signage rules: TrailMark Homeowners Association cannot prohibit the placement of political signs on property which is owned by a resident of the HOA or in the window of a unit. A political sign is defined as a sign that carries a message intended to influence the outcome of an election, including supporting or opposing the election of a candidate, the recall of a public official, or the passage of a ballot issue.

Any political sign shall not be on display earlier than 45 days before an election and shall be removed no later than 7 days after an election. The political sign may be no larger than thirty-six by forty-eight inches in size. Each home or unit may only have one (1) sign per political office or ballot issue that is contested in an upcoming election.

Please adhere to these rules to avoid a covenant violation.

Reference: CCIOA (C.R.S 38-33.3106.5(1)(C)) – (Colorado Common Interest Ownership Act) 

Q: What are my duties on the Board?
A: The Board is responsible for maintaining and honoring the Declarations, Bylaws, and Design Review Guidelines of the community. The Board reviews/approves all contracts for work done in the common area. The Board receives emails from residents who voice concerns, complaints and/or ideas. The Board is responsible for holding homeowners accountable to the standards set in the covenants. The Board is responsible for the financial state of the Association in which they set dues, approve all invoices, and maintain a balanced budget. The Board is ultimately responsible for the trash contract, social events, maintenance and upkeep of Association property, and all things administrative (insurance, reserve study, etc.). Each Board member is assigned a committee for which they are the liaison between the Board and that committee. In this capacity, the Board member attends committee meetings and advises the Board on on-going committee activities. The Board currently meets every other month, in the odd number months, on the evening of the 2nd Tuesday.

Q: What are the qualifications for being on the Board?
A: As outlined in the Association Bylaws: “A Director may be any natural person and need not be an Owner of a Lot within the Community Area; provided, however, that upon the expiration of the Declarant’s Control Period, at least a majority of the Directors shall be Owners…” It is important to keep in mind that the qualifications to be a Director and the qualifications to vote vary. To cast a vote for Association issues, the Lot for which the vote is being cast must be in good standing, that is, no outstanding fines or dues are allowed, in order to vote. 

Q: How much time does it take to be on the Board?
A: Typically, Board members spend about 1-10 hours each week dealing with HOA items: emails; phone calls; visits from neighbors; reviewing and overseeing contracts; performing site visits; attending various meetings with agencies such as City of Littleton, JEFFCO, SSPR and/or fielding and responding to issues presented by these entities; provides guidance to our committees; etc. During the week when there is a Board meeting, the time spent on HOA issues is approximately 15-20 hours to facilitate meeting preparation and meeting attendance.  

Q: How long is my term on the Board? And are there term limits?
A: Terms are 2-years in length. This is to ensure not all five Board members change at once, to allow consistency in governance. There are no term limits for how many times a person can sit on the Board.

The Annual Meeting is coming up in November. We need people to return proxies, so please be on the lookout for mail with the meeting notice, 2024 budget, and proxy.

August 9, 2023

Dear TrailMark Residents,

It’s that time of year again….Time to elect your HOA Board of Directors.

The HOA is looking for volunteers who would like to run for the HOA Board of Directors. This is a great opportunity for residents to jump in and give back to TrailMark.

Requirements are the following:

  • You must be a TrailMark resident.
  • Your dues must be paid in full (including quarterly assessments, and any outstanding fines).
  • Willing to dedicate approximately 10 hours per week by email or in person.
  • Attend bi-monthly HOA Board meetings.
  • Attend bi-monthly workshops with the management company.
  • Willing to follow and adhere to the TrailMark CCR’s and DRC guidelines.
  • Willing to participate in TrailMark social events.
  • Willing to serve a Two-Year commitment from 2023-2025.
  • New Board Member training will be conducted by Westwind Management Group, and by remaining HOA Board Members.

If you are interested in running for the TrailMark HOA Board of Directors, please fill out the included self-nomination form and return it by email to to
trailmark@westwindmanagement.com, or by USPS mail to Westwind Management Group at 27 Inverness Drive East Englewood, CO 80112. The self-nomination form is due to Westwind Management no later than Thursday, September 28th at 5:00 p.m. Self-nominations received by September 28th will assure that your name is on the ballot that will be distributed to all homeowners in early October for voting.

There will be two open positions on the TrailMark HOA Board of Directors in November. Once the Board is elected, the HOA Board of Directors will have a meeting amongst the Board members, so each Board member can choose who will fill which position (President, Vice President, Treasurer, Secretary, and Member at Large). Historically, this meeting will happen a few weeks following the November 14th Annual Meeting.

The results of the election will be announced at our Annual HOA meeting on November 14th at 6:00 p.m. at TrailMark Fire Station #19. Please consider volunteering your time and learning how your HOA works for the entire community. We look forward to hearing from inspiring, eager candidates who would love to step forward and run for the HOA Board of Directors.

Many thanks,

Ken Colaizzi, President
TrailMark HOA
Littleton, CO  80127

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