HOA Annual Meeting & Election information
Save the date! November 11th, 2025
TrailMark Residents, the annual TrailMark HOA Meeting and Budget Ratification Meeting will be held to discuss the budgets for 2025 on Tuesday, November 11th. The meeting begins at 6:00 pm at Falcon Bluffs Middle School, 8449 S Garrison Street in Littleton. If you want to know where your fees are being spent and managed, please attend the meeting.
Call for Proxies
To have a quorum (required for the HOA meeting) necessary for ratification we need representation by proxy of a minimum of 82 households! You will receive, in the mail, notice of this meeting with a proxy form and ballot which may be turned in at the annual meeting. If you cannot attend the meeting, please return your proxy and ballot by mail.
Every year the HOA struggles to get enough proxies back to meet the quorum requirements set forth in the Governing Documents. If a quorum is not reached, the meeting must be rescheduled and costs the HOA a lot of money as all of the items must be mailed again and additional meetings must be called. Please send back your proxy when you receive it in the mail. Be sure to indicate who you are assigning your proxy to. Do not leave the proxy blank. You may still complete the proxy for quorum only. This means that nobody gets to vote on your behalf, but that your proxy counts towards the quorum requirement for the meeting. If you would like to ensure someone votes on your behalf, you can either assign your vote to a Board member or to someone else in the community. Don’t leave it blank! If you think your neighbor already sent it, they probably didn’t! So please, if you are not going to attend the meeting, send your proxy back. Thank you!
Election Season
As election season is upon us, it is time to remind TrailMark homeowners and residents of TrailMark’s signage rules: TrailMark Homeowners Association cannot prohibit the placement of political signs on property which is owned by a resident of the HOA or in the window of a unit. A political sign is defined as a sign that carries a message intended to influence the outcome of an election, including supporting or opposing the election of a candidate, the recall of a public official, or the passage of a ballot issue.
Any political sign shall not be on display earlier than 45 days before an election and shall be removed no later than 7 days after an election. The political sign may be no larger than thirty-six by forty-eight inches in size. Each home or unit may only have one (1) sign per political office or ballot issue that is contested in an upcoming election.
Please adhere to these rules to avoid a covenant violation.
Reference: CCIOA (C.R.S 38-33.3106.5(1)(C)) – (Colorado Common Interest Ownership Act)
Common Questions about running for the Board of Directors for the TrailMark Homeowners Association
Q: What are my duties on the Board?
A: The Board is responsible for maintaining and honoring the Declarations, Bylaws, and Design Review Guidelines of the community. The Board reviews/approves all contracts for work done in the common area. The Board receives emails from residents who voice concerns, complaints and/or ideas. The Board is responsible for holding homeowners accountable to the standards set in the covenants. The Board is responsible for the financial state of the Association in which they set dues, approve all invoices, and maintain a balanced budget. The Board is ultimately responsible for the trash contract, social events, maintenance and upkeep of Association property, and all things administrative (insurance, reserve study, etc.). Each Board member is assigned a committee for which they are the liaison between the Board and that committee. In this capacity, the Board member attends committee meetings and advises the Board on on-going committee activities. The Board currently meets every other month, in the odd number months, on the evening of the 2nd Tuesday.
Q: What are the qualifications for being on the Board?
A: As outlined in the Association Bylaws: “A Director may be any natural person and need not be an Owner of a Lot within the Community Area; provided, however, that upon the expiration of the Declarant’s Control Period, at least a majority of the Directors shall be Owners…” It is important to keep in mind that the qualifications to be a Director and the qualifications to vote vary. To cast a vote for Association issues, the Lot for which the vote is being cast must be in good standing, that is, no outstanding fines or dues are allowed, in order to vote.
Q: How much time does it take to be on the Board?
A: Typically, Board members spend about 1-10 hours each week dealing with HOA items: emails; phone calls; visits from neighbors; reviewing and overseeing contracts; performing site visits; attending various meetings with agencies such as City of Littleton, JEFFCO, SSPR and/or fielding and responding to issues presented by these entities; provides guidance to our committees; etc. During the week when there is a Board meeting, the time spent on HOA issues is approximately 15-20 hours to facilitate meeting preparation and meeting attendance.
Q: How long is my term on the Board? And are there term limits?
A: Terms are 2-years in length. This is to ensure not all five Board members change at once, to allow consistency in governance. There are no term limits for how many times a person can sit on the Board.
Please mail Proxies and HOA Ballots to Westwind
October 6, 2025
Dear TrailMark Residents,
You will soon find your Annual HOA Meeting packet in your mailbox.
Inside the packet of materials, you will find a Pink Proxy and Yellow HOA Board of Directors Ballot.
Please fill out the Pink Proxy and Yellow Ballot and mail them back in the envelope provided. You will need to affix your own stamp (as pictured).
We need to receive at least 80 Pink Proxies to ratify our budget at the November 11th meeting. Our goal is to receive 250 Proxies this year. Please help us relay this information to your neighbors.
All mailed Yellow Ballots and Pink Proxies are due by 5:00 p.m. on November 10th, 2025. We recommend mailing the Proxies and Ballots in case of inclement weather. We want your voices heard.
Please mail your Ballots and Proxies to:
TrailMark HOA
c/o Westwind Management
27 Inverness Drive East
Englewood, CO 80112
If you are attending the Annual HOA meeting in person on November 11th, then you may also hand-deliver your Yellow Ballot and Pink Proxy at that time.
Please note that duplicate Ballots will be null and void. Only one Ballot and one Proxy per address are permitted.
We look forward to seeing you at our Annual HOA Meeting on Tuesday, November 11th at 6:00 p.m. at Falcon Bluffs Middle School’s library (2nd Floor), 8449 S. Garrison Street, Littleton.
Thank you in advance for your cooperation in mailing in your Pink Proxies and Yellow Ballots.
Ken Colaizzi, President
TrailMark HOA
Littleton, CO 80127
president@trailmark.org
https://www.trailmark.org
HOA Candidates who self-nominated for Fall 2025 Election
September 15, 2025
Dear TrailMark Residents,
On October 1st, Westwind Management will mail out your Annual Meeting packet. When you receive your packet, please fill out your pink proxy and yellow HOA Board of Directors ballot and return both of them by mail ASAP. You will need to use your own stamp on the envelope. If you are mailing your proxy and ballot, they need to be received at Westwind by Monday, November 10th, 2025 by 5:00 p.m. If you are attending the annual meeting on Tuesday, November 11th at 6:00 p.m. at Falcon Bluffs Middle School, you are welcome to hand deliver your proxy and ballot prior to the start of the meeting.
As mentioned at the September HOA meeting, duplicate ballots and/or proxies will be null and void.
All ballots and proxies will be tallied and certified at the Annual Meeting on November 11th. Currently, we have two positions open for election on the HOA Board of Directors. You will notice on your yellow HOA Board of Directors ballot that you are able to vote for no more than two candidates. The only two candidates who have submitted their self-nominations by the 5:00 p.m. September 12th deadline are Ken Colaizzi and Arwen Vaughan. If you decide to run for the HOA Board and self-nominate yourself at the Annual meeting, you have the right to publicly announce your candidacy during the Annual meeting.
Our Board promised to post the platforms of every candidate who submitted their self-nominations by the September 12th deadline. Below, please read about the two candidates who are currently running for the two open positions on the TrailMark HOA Board of Directors.
KEN COLAIZZI
I have been fortunate to serve on the TrailMark HOA board for the past six years. I served my very first year as the HOA Treasurer. The past 5 years, I have served as the HOA President. In July 2025, I announced that I wouldn’t run for another term because I wanted to give other homeowners an opportunity to run for the Board of Directors. Over the past month, I have re-considered my decision as hundreds of residents, including my own family, have encouraged me to run for the TMHOA one more time.
Our current HOA Board is the strongest and most productive board that we have had over the six years that I have served as a volunteer. It’s very important to me to keep our current Board together as we have definitely worked hard for all of our homeowners. Some examples of our accomplishments include: keeping our HOA dues to a reasonable quarterly amount, re-negotiating our trash contract which saved us $83,000 over three years, negotiating 3 free dumpster days for our neighborhood in 2025, 2026, and 2027, hiring a competent and professional management company in Westwind Management, improving our TrailMark website, implementing an electronic DRC Home Improvement Request Form, and continually maintaining solid relationships with all of our vendors.
If re-elected, I promise to continue to put our homeowners first! Our Board will continue to enforce our covenants, while also protecting your property values to the best of our abilities. Keeping the lines of communication open between our homeowners, the Board, and the management company is very important to me. As a TrailMark HOA Board member, I value listening to your suggestions, ideas, questions, and complaints. This helps all of us improve.
Like you, I love TrailMark and want to preserve our unique neighborhood. I have an excellent relationship with South Suburban Parks and Recreation, Colorado 811, the City of Littleton, the Littleton Police Department, the TrailMark Metro District, Shea Homes, the Botanic Gardens, Jeffco Open Space, South Metro Fire, and Jeffco Public Schools. Maintaining these relationships ultimately helps all of us in TrailMark. Other than asking for my son’s high school graduation day off in May of 2026, I am formally asking for the confidence of your vote this fall. It would be my most sincere honor to earn your trust, and your vote this fall for the TrailMark HOA Board of Directors.
Thank you,
Ken Colaizzi
ARWEN VAUGHAN
Hi, I’m Arwen Vaughan. Together with my wife Heather, we are raising two kids here in TrailMark – one is starting college this year and the other is entering Chatfield High School as a freshman. We moved to Colorado over 20 years ago to be closer to the mountains and embrace the great outdoors.
Over the past two years on the TrailMark HOA Board, I have leveraged my career experience as a software developer and technology leader to advance key community tools like the TrailMark website, email communications, and home improvement request processes. I’m eager to continue serving to maintain this momentum and support ongoing improvements.
Heather and I have been proud TrailMark residents for several years, watching our kids grow and thrive. After two years on the HOA Board, I want to continue helping to improve our community’s resources and connections. I value listening to diverse perspectives, respectful discussion, and efficient action. I’m committed to keeping TrailMark a vibrant and welcoming community.
Thank you,
Arwen Vaughan
Again, when you receive your Annual Meeting packet in October, please fill out your pink proxy and yellow HOA Board of Directors Election ballot and return both of them ASAP. We need at least 80 proxies returned to prevent a second costly mailing. Please help us achieve our goal of receiving the most proxies we have ever received.
Respectfully,
Ken Colaizzi, President
TrailMark HOA
Littleton, CO 80127
president@trailmark.org
https://www.trailmark.org
HOA Board of Directors calling for Candidates
July 23, 2025
Each year our HOA Board of Directors has an annual election. This coming November, there will be two (2) HOA Board of Director positions up for election. Currently, the seats of President Ken Colaizzi and Vice President Arwen Vaughan are up for election. Ken and Arwen do have the option of filling out a Self-Nomination Form and running for another two-year term.
The terms for Tonya Sloan (Secretary), Phil Kinney (Treasurer) and Dave Soule (Member at Large) do not expire until November 2026.
Our HOA Board encourages other interested residents who would like to volunteer their time to consider running for the HOA Board. If you are interested, please fill out the Self-Nomination form and either scan it and email it to TrailMark@westwindmanagement.com, or mail it to:
TrailMark HOA
C/O Westwind Management Group
27 Inverness Drive East
Englewood, CO 80112
All self-nomination forms are due to Westwind Management by end of the day September 12th, 2024. Turning in your self-nomination form by September 12th will guarantee that your candidate platform will be included in the Annual Meeting mail-out in October as well as your name being on the HOA Board of Directors ballot.
Our Bylaws also permit residents to nominate themselves at the Annual meeting, pursuant to meeting the noted qualifications.
TrailMark’s Second Amended Bylaws, posted on TrailMark.org, clearly define the Qualifications of Directors in section 5.3:
“A director may be re-elected and there shall be no limit on the number of terms a Director may serve. In order to be eligible for election and/or appointment to the Board of Directors, an Owner must be in good standing with the Association. Good standing means, without limitation, free from any outstanding balance owed to the Association and free from any infractions with the Association.”
If you are elected, you will participate in 6 bi-monthly HOA meetings (usually two hours long), as well as 5 bi-monthly work sessions at Westwind Management. You will also help with various committee events. All positions are volunteer and usually consume about 2-5 hours a week with emails and/or phone calls amongst Board Members, the management company, vendors, committee members and homeowners.
Once the votes have been certified and counted at the Annual HOA meeting on November 11th, the Board will then have a brief meeting to decide who will be President, Vice President, Secretary, Treasurer, and Member at Large for 2025-2026.
Being an HOA Board member is rewarding as you are able to assist your neighborhood with enforcing its covenants, aiding in the beautification of our neighborhood, assisting fellow neighbors to follow the HOA process, and helping maintain our property values.
If you meet the above criteria, and can dedicate your time to TrailMark, then we strongly encourage you to complete your self-nomination form and run for the TrailMark HOA Board of Directors.